Job Title: NS Project Admin.	SOC code: 43-3031	FLSA Classification: Non-exempt
Department/Location: North Slope, AK	Reports to: Project Manager
Status: Full Time, Temporary Rotational	EEO-1: Administrative Support Worker
Normal Work Hours and Days:  Regular work hours are 6:00AM – 6:00PM, 7 days a week.
Approved by:  Michael Connelly                                          Revised: 09/12/24

EEO Statement:
Cruz Construction Inc. is an Equal Opportunity Employer. We make all employment decisions without regard to race, color, religion, sex, national origin, ancestry, age, disability, genetic information, marital status, citizenship, pregnancy, sexual orientation, gender identity, veteran status, other protected activities, or any other characteristic protected by federal, state or local law. **This employer participates in E-Verify. Este Empleador Participa en E-Verify.**

Summary:
The primary role includes collaborating with managers and field superintendents in preparing progress reports, tracking employee and equipment hours, tracking project progress quantities, and preparing billeting reports and requests. Additional tasks include preparing time and materials reports, managing subcontractor paperwork, ensuring contract compliance, and assisting in project financial management. Miscellaneous duties may also be assigned as required.

Essential Functions:

• Tracking costs by entering time for employees and equipment in HCSS software.
• Tracking and reporting project progress in MS Excel, MS Word, and HCSS.
• Managing and reporting flights and billeting for project personnel.
• Assist project management team with administrative functions.
• Help and assist with managing subcontractor documentation and disputes for projects.
• Ensure contract compliance with all clients, subcontractors, and vendors.
• Assist management in compiling, analyzing, coding, and entering timecards, invoices, work orders, etc., into a database.
• Manage and assist leadership with overall billing process.
• Document all project activities and data, as required.
• Assist management to compile narrative or statistical information for input to standard reports and correspondence with upper management and/or clients
• Confer with supervisor to determine project details.
• Assist accounts payables and receivables as needed

Other Tasks:

• Assist Project Manager and Superintendents with various administrative tasks as needed.
• Performs other related duties, as assigned.

Supervisory Responsibilities: None

Qualifications: To perform this job successfully, an individual must be able to perform each essential function and preferably can also perform other tasks satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required. 

Education and/or Experience:
Minimum:

• Two or more years of vocational training or college course work, preferably in business, technical writing, or a related field.
• Must possess a valid state driver license.

Preferred: 

• One year job related experience working in estimating, technical writing, project management for construction administration/ management or related work.

Skills, Knowledge and Abilities:
 

• Knowledge of and the ability to use a computer and software to record, track and design and analyze data.
• Ability to professionally represent the company to suppliers, vendors, customers, regulatory agencies and the public.
• Ability to effectively communicate information and ideas in writing and/or a statistical manner.
• Ability to understand and effectively communicate verbally with others.
• Ability to understand and follow written and verbal instructions.
• Ability to analyze spreadsheets and financial statements
• Ability to ensure that proper safety and incident reporting procedures are followed.
• Ability to work with minimal supervision and exercise good judgment in prioritizing and carrying out duties as assigned.
• Ability to wear protective clothing, as needed on project sites.
• Ability to operate a vehicle to transport work related equipment, supplies and materials.

Physical Demands:

The following activities were rated for frequency of occurrence based on the following:
 

Not Present		= NP
1-10% of the work day		= Rare		34-66% of the work day		= Frequent
11-33% of the work day		= Occasional		67-100% of the work day		= Constant
Sitting		Frequent		Reaching Overhead		Rare
Standing		Occasional		Reaching Straight Ahead		Frequent
Walking		Frequent		Reaching Downward		Frequent
Bending/Stooping		Occasional		Handling		Frequent
Crouching		Rare		Fingering		Frequent
Kneeling		Rare		Feeling		Rare
Crawling		Rare		Talking		Frequent
Climbing		Rare		Hearing		Frequent
Balancing		Rare		Twisting		Rare
Operate Foot Controls		Rare		Twist of Wrist		Occasional
(Pounds)	Constant		Frequent		Occasional		Rare
Lifting					<20 lbs.
Carrying					<20 lbs.
Pushing/Pulling

Working Conditions:

 

ENVIRONMENTAL CONDITIONS		CHECK (If Present) COMMENTS
1.	Exposure to Inclement Weather	X	Rare
2.	Extreme Cold	X	Rare
3.	Extreme Heat
4.	Wet and/or Humid
5.	Noise	X	Moderate
6.	Vibration
7.	Atmospheric Conditions (dust/fumes/etc.)
INHERENT HAZARDS		CHECK (If Present) COMMENTS
8.	Moving Mechanical Parts
9.	Electric Shock
10.	High, Exposed Places
11.	Radiant Energy
12.	Explosives
13.	Toxic or Caustic Chemicals
14.	Other Risks

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.