Job Title: Project Admin	SOC code: 43-3031	FLSA Classification: Non-exempt
Department/Location: Projects / Palmer, AK	Reports to: Operations Manager
Status: Full Time, Temporary	EEO-1: Administrative Support Worker
Normal Work Hours and Days:  Office work hours are 7:00AM – 5:00PM, Monday through Friday. Project work hours are 6:00am – 6:00pm up to 7 days / week.
Approved by:  Greg Miller                                                         Revised: 03/03/2020

EEO Statement:
Cruz Construction Inc. is an Equal Opportunity Employer. We make all employment decisions without regard to race, color, religion, sex, national origin, ancestry, age, disability, genetic information, marital status, citizenship, pregnancy, sexual orientation, gender identity, veteran status, other protected activities, or any other characteristic protected by federal, state or local law. **This employer participates in E-Verify. Este Empleador Participa en E-Verify.

Summary:
Responsible for providing office support including all cost control for various projects by monitoring, recording, and evaluating progress and delays encountered with various projects. In addition, the Project Assistant will collect, organize, and document all daily documents including timecards, permits, invoices, work orders, and assist with creating billing summaries for our clients under the direction of the Project Manager.

Essential Functions:
 

• Assist management in compiling, analyzing, coding, and entering timecards, invoices, work orders, etc., into the Heavy Job database.
• Help prepare or present reports, bid proposals, and after action reviews as needed.
• Help and assist with managing subcontractor documentation and disputes.
• Manage and assist leadership with overall billing process.
• Ensure contract compliance with all clients, subcontractors, and vendors.
• Document all project activities and data, as required.
• Assist management to compile narrative or statistical information for input to standard reports and correspondence with upper management and/or clients
• Confer with supervisor to determine project details.
• Assist in the development of monthly margin projections for senior leadership
• Assist accounts payables and receivables as needed

Other Tasks:
 

• Assist senior project manager and/or project engineer with various tasks as needed.
• Performs other related duties, as assigned.

                                                                              
Supervisory Responsibilities: None

Qualifications: To perform this job successfully, an individual must be able to perform each essential function and preferably can also perform other tasks satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required. 

Education and/or Experience:
Minimum:
 

•  High School education or GED equivalent.
• Must possess a valid state driver license.

Preferred:
 

• Two or more years of vocational training or college course work, preferably in business, accounting, or a related field.
• One year job related experience working in data entry, cost control, or accounting for construction administration/ management or related work.

Skills, Knowledge and Abilities:
 

• Knowledge of and the ability to use a computer and software to record, track and design and analyze data.
• Ability to professionally represent the company to suppliers, vendors, customers, regulatory agencies and the public.
• Ability to effectively communicate information and ideas in writing and/or a statistical manner.
• Ability to understand and effectively communicate verbally with others.
• Ability to understand and follow written and verbal instructions.
• Ability to analyze spreadsheets and financial statements
• Ability to ensure that proper safety and incident reporting procedures are followed.
• Ability to work with minimal supervision and exercise good judgment in prioritizing and carrying out duties as assigned.
• Ability to wear protective clothing, as needed on project sites.
• Ability to operate a vehicle to transport work related equipment, supplies and materials.

Physical Demands:

The following activities were rated for frequency of occurrence based on the following:
 

Not Present		= NP
1-10% of the work day		= Rare		34-66% of the work day		= Frequent
11-33% of the work day		= Occasional		67-100% of the work day		= Constant
Sitting		Frequent		Reaching Overhead		Rare
Standing		Occasional		Reaching Straight Ahead		Frequent
Walking		Frequent		Reaching Downward		Frequent
Bending/Stooping		Occasional		Handling		Frequent
Crouching		Rare		Fingering		Frequent
Kneeling		Rare		Feeling		Rare
Crawling		Rare		Talking		Frequent
Climbing		Rare		Hearing		Frequent
Balancing		Rare		Twisting		Rare
Operate Foot Controls		Rare		Twist of Wrist		Occasional
(Pounds)	Constant		Frequent		Occasional		Rare
Lifting					<20 lbs.
Carrying					<20 lbs.
Pushing/Pulling

Working Conditions:

 

ENVIRONMENTAL CONDITIONS		CHECK (If Present)                              COMMENTS
1.	Exposure to Inclement Weather
2.	Extreme Cold
3.	Extreme Heat
4.	Wet and/or Humid
5.	Noise	X	Moderate
6.	Vibration
7.	Atmospheric Conditions (dust/fumes/etc.)
INHERENT HAZARDS
8.	Moving Mechanical Parts
9.	Electric Shock
10.	High, Exposed Places
11.	Radiant Energy
12.	Explosives
13.	Toxic or Caustic Chemicals
14.	Other Risks

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.