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Project Assistant

Dickinson, ND · Administrative
Job Title:
Project Assistant
SOC code:
FLSA Classification:
Dickinson Office
Reports to:
General Manager
Status: Full Time, Regular EEO-1: Administrative Support Worker
Normal Work Hours and Days:  Regular work hours are 7:00AM – 6:00PM Monday through Friday. Mandatory overtime based on seasonal workload.
Revised: 03/07/2017

EEO Statement:
Cruz Energy Services, LLC. is an Equal Opportunity Employer. We make all employment decisions without regard to race, color, religion, sex, national origin, ancestry, age, disability, genetic information, marital status, citizenship, pregnancy, sexual orientation, gender identity, veteran status, other protected activities, or any other characteristic protected by federal, state or local law. **This employer participates in E-Verify. Este Empleador Participa en E-Verify.**
Responsible for providing office support including all cost control for various projects by monitoring, recording, and evaluating progress and delays encountered with various projects. In addition, the Project Assistant will collect, organize, and document all daily documents including timecards, permits, invoices, work orders, and assist with creating billing summaries for our clients under the direction of the Cost Engineer.
Essential Functions:
  • Assist management in compiling, analyzing, coding, and entering timecards, invoices, work orders, etc., into a database.
  • Help prepare or present reports, bid proposals, and after action reviews as needed.
  • Help and assist with managing subcontractor documentation and disputes.
  • Manage and assist leadership with overall billing process.
  • Ensure contract compliance with all clients, subcontractors, and vendors.
  • Document all project activities and data, as required.
  • Assist management to compile narrative or statistical information for input to standard reports and correspondence with upper management and/or clients
  • Confer with supervisor to determine project details.
  • Assist in the development of monthly margin projections for senior leadership
  • Assist accounts payables and receivables as needed
Other Tasks:
  • Assist cost engineer and/ or operations manager with various tasks as needed.
  • Performs other related duties, as assigned.
Supervisory Responsibilities: None
Qualifications: To perform this job successfully, an individual must be able to perform each essential function and preferably can also perform other tasks satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required. 
Education and/or Experience:
  • Two or more years of vocational training or college course work, preferably in business, accounting, or a related field.
  • Must possess a valid state driver’s license.
  • One year job related experience working in data entry, cost control, or accounting for construction administration/ management, oilfield services, or related work.
Skills, Knowledge and Abilities:
  • Knowledge of and the ability to use a computer and software to record, track and design and analyze data.
  • Ability to professionally represent the company to suppliers, vendors, customers, regulatory agencies and the public.
  • Ability to effectively communicate information and ideas in writing and/or a statistical manner.
  • Ability to understand and effectively communicate verbally with others.
  • Ability to understand and follow written and verbal instructions.
  • Ability to analyze spreadsheets and financial statements
  • Ability to ensure that proper safety and incident reporting procedures are followed.
  • Ability to work with minimal supervision and exercise good judgment in prioritizing and
   carrying out duties as assigned.
  • Ability to wear protective clothing, as needed on project sites.
  • Ability to operate a vehicle to transport work related equipment, supplies and
  Physical Demands:
The following activities were rated for frequency of occurrence based on the following:
Not Present = NP    
1-10% of the work day = Rare 34-66% of the work day = Frequent
11-33% of the work day = Occasional 67-100% of the work day = Constant
Sitting Frequent Reaching Overhead Rare
Standing Occasional Reaching Straight Ahead Frequent
Walking Frequent Reaching Downward Frequent
Bending/Stooping Occasional Handling Frequent
Crouching Rare Fingering Frequent
Kneeling Rare Feeling Rare
Crawling Rare Talking Frequent
Climbing Rare Hearing Frequent
Balancing Rare Twisting Rare
Operate Foot Controls Rare Twist of Wrist Occasional
(Pounds) Constant Frequent Occasional Rare
Lifting     <20 lbs.  
Carrying     <20 lbs.  
  Working Conditions:
1. Exposure to Inclement Weather           
2. Extreme Cold    
3. Extreme Heat    
4. Wet and/or Humid    
5. Noise X Moderate
6. Vibration    
7. Atmospheric Conditions (dust/fumes/etc.)    
8. Moving Mechanical Parts    
9. Electric Shock    
10. High, Exposed Places    
11. Radiant Energy    
12. Explosives    
13. Toxic or Caustic Chemicals    
14. Other Risks    
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