Assistant Project Manager

Location: Dickinson, ND
Date Posted: 12-11-2017
Job Title:
Assistant Project Manager
SOC code:
FLSA Classification:
Main Office & Project Sites
Reports to:
Project Manager/Operations Manager
Regular, Full-Time
First/Mid Level Officials and Managers
Normal Work Hours and Days: Often required to work long days/hours based on high seasonal workload and remote projects. Due to seasonal work patterns, any schedule may be adjusted to accommodate workload.
Revised: 11/27/2017

EEO Statement:
Cruz Energy Services, LLC is an Equal Opportunity Employer. We make all employment decisions without regard to race, color, religion, sex, national origin, ancestry, age, disability, genetic information, marital status, citizenship, pregnancy, sexual orientation, gender identity, veteran status, other protected activities, or any other characteristic protected by federal, state or local law. **This employer participates in E-Verify. Este Empleador Participa en E-Verify.**

Responsible for providing project support including the coordination, scheduling, and tracking of labor, equipment and supplies under the direction of the Project Manager and/or Operations Manger.
Essential Functions:
  • Help maintain job billing records through coordination with the Field Supervision and main/administrative office.
  • Assist in project site inspections to monitor progress and ensure conformance to design specifications and safety and sanitation standards.
  • Assist management in construction, operations, and maintenance activities at project sites, including transporting of supplies and materials needed to conduct work.
  • Estimate quantities and cost of materials, equipment, or labor to determine project feasibility.
  • Help prepare or present reports, bid proposals, deeds, environmental impact statements, and property and right-of-way descriptions.
  • Document project activities and data, as required.
  • Confer with supervisor to determine project details.
  • Plan and conduct field surveys to locate new sites and analyze details of project sites.
  • Compile narrative or statistical information for input to standard reports and correspondence with upper management and/or clients.
  • Obtain and maintain all necessary permits and licenses, as required by the project.
  • Code documents as directed by management and according to company and job procedures.
  • Create routine correspondence and letters as requested by the manager.
  • Assist management with records management and maintain up to date computerized and/or hard copy files as directed.
  • Provide guidance to support staff or coordinate crew travel, transportation to/from airport/train station and housing as per the most current approved employee schedule as directed or approved by mangement.
  • Assist in developing, maintaining, and approving current employee schedules.
  • Assist management in compiling, analyzing, coding and entering field employee time cards into a database system for payroll and billing.
Other Tasks:
  • Monitor and help ensure safety standards on current projects.
  • Perform other related duties, as assigned.
Supervisory Responsibilities:
  • Serve as backup in the case of operational/project/labor/engineer/superintendent employee absence.
To perform this job successfully, an individual must be able to perform each essential function and preferably can also perform other tasks satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required. 
Education and/or Experience:
  • One year of construction/oil field related experience or two years training in engineering, business management, or related field.
  • Familiarity with cost control processes and purchasing.
  • Must possess a valid state driver license.
  • Two year degree or three years of construction/oil field related experience or training in engineering, business management, or related field.
  • OSHA 10hr Training.
Skills, Knowledge and Abilities:
  • Knowledge of the acquisition and cost control processes of oil field service contracts. 
  • Knowledge and ability to apply management and oil field service principles involving planning, resource allocation, asset management and coordination of people and resources.
  • Knowledge of and ability to apply effective methods of staff training and supervision.
  • Knowledge of related laws and government regulations.
  • Knowledge of and the ability to apply first aid in emergency situations.
  • The ability to effectively use computer hardware and software to create and track required record keeping and coordination functions, i.e., scheduling, equipment logs, daily reports, cost control tracking, etc..
  • The ability to assess project production/performance and identify actions needed to improve or correct relative to project contracts.
  • The ability to use logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • The ability to monitor and control resources and oversee the spending of money and conduct accurate job cost analyses.
  • The ability to establish long-range objectives and specify strategies and actions to achieve them.
  • The ability to analyze information and evaluate results to choose the best solution and solve problems.
  • The ability to provide technical assistance and advice to senior management and employees on current and potential projects and functions therein.
  • The ability to positively and professionally represent the company to stakeholders, customers, regulatory agencies and the public.
  • The ability to effectively communicate information and ideas in writing so others will understand.
  • The ability to perform all functions while not disclosing confidential information.
  • The ability to understand and effectively communicate verbally with others.
  • The ability to speak clearly so others can understand.
  • The ability to read, analyze, and interpret complex documents.
  • The ability to respond effectively to inquiries or complaints.
  • The ability to travel frequently to remote project sites and stay up to several weeks at a time.
  • The ability to operate a vehicle to transport work related equipment, supplies and materials.
  • The ability to wear protective clothing, as needed on project sites.
  • The ability to ensure that proper safety and incident reporting procedures are followed.
  • The ability to work with minimal supervision and exercise good judgment in prioritizing and
   carrying out duties.
Physical Demands:
The following activities were rated for frequency of occurrence based on the following:
Not Present = NP    
1-10% of the work day = Rare 34-66% of the work day = Frequent
11-33% of the work day = Occasional 67-100% of the work day = Constant
Sitting Frequent Reaching Overhead Frequent
Standing Frequent Reaching Straight Ahead Frequent
Walking Frequent Reaching Downward Frequent
Bending/Stooping Occasional Handling Frequent
Crouching Occasional Fingering Frequent
Kneeling Occasional Feeling Frequent
Crawling Rare Talking Frequent
Climbing Rare Hearing Frequent
Balancing Occasional Twisting Frequent
Operate Foot Controls Occasional Twist of Wrist Frequent
(Pounds) Constant Frequent Occasional Rare
Lifting 10 lbs. 30 lbs. 50 lbs.  
Carrying 10 lbs. 30 lbs. 50 lbs.  
Pushing/Pulling 10 lbs. 30 lbs. 50 lbs.  
Working Conditions:
1. Exposure to Inclement Weather X Exposed to weather on job sites
2. Extreme Cold X  
3. Extreme Heat X  
4. Wet and/or Humid   Will experience Rain/Snow/Ice on location
5. Noise X Frequent noise from equipment.
6. Vibration X Occasional normal equipment vibration
7. Atmospheric Conditions (dust/fumes/etc.) X Possible diesel fumes
8. Moving Mechanical Parts X Exposed to equipment
9. Electric Shock    
10. High, Exposed Places    
11. Radiant Energy    
12. Explosives    
13. Toxic or Caustic Chemicals    
14. Other Risks X Aware of the potential hazards of working around equipment.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
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