Permit Specialist

Location: 10944 27D St SW, North Dakota
Date Posted: 09-14-2018
Job Title:
Permit Specialist
SOC code:
FLSA Classification:
Main Office - Dickinson, ND
Reports to:
Status: Full Time, Regular EEO-1:
Administrative Support Worker
Normal Work Hours and Days:  Regular business hours and days.  May be required to work overtime depending on workload.
Approved by:                                                       Revised: 09/2018
EEO Statement:                                          
Cruz Energy Services, LLC is an Equal Opportunity Employer. We make all employment decisions without regard to race, color, religion, sex, national origin, ancestry, age, disability, genetic information, marital status, citizenship, pregnancy, sexual orientation, gender identity, veteran status, other protected activities, or any other characteristic protected by federal, state or local law. **This employer participates in E-Verify. Este Empleador Participa en E-Verify.**
Duties will include, but not limited to, assisting in dispatching, routing, scheduling, and planning upcoming projects. The Permit Specialist will be responsible for providing administrative office support to include answering phones, data entry, and the organization of purchasing permits for DOT drivers.

Essential Functions:
  • Assist Dispatch in compiling, analyzing, organizing load lists with size, weight and dimensions of trucks.
  • Assist with building maps to showcase road restrictions, well locations, truck weight
  • Ensure effective communication with drivers concerning loading and delivery status.
  • Maintain communication regarding any changes in product pick-up & delivery schedules and potential service issues.
  • Pulling permits from County and State websites
  • Assist with scheduling upcoming projects
  • Assist with scheduling subcontractors/leasers
  • Create and dispatch trucking routes that are efficient and meet customer scheduling needs
  • Adjust to last minute changes in scheduling and communicate effectively with drivers and customer
Other Tasks:
  • Performs other related duties, as assigned.
Supervisory Responsibilities: None
Qualifications: To perform this job successfully, an individual must be able to perform each essential function and preferably can also perform other tasks satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required. 
Education and/or Experience:
  • Must possess a valid state driver license.
  • Previous experience in Dispatch or trucking industry 
Skills, Knowledge and Abilities:
  • Advance proficiency in Microsoft Excel, Word, and PowerPoint
  • Must have a working knowledge of Excel spreadsheets
  • Knowledge of Google Maps, Rig Maps, Well Finder, Petro Path
  • Knowledge of DOT laws and regulations to insure driver compliance
  • Knowledge of GVW's, state regulations regarding height and weight maximums
  • Ability to handle high stress situations
  • Ability to understand and effectively communicate verbally with others.
  • Ability to understand and follow written and verbal instructions.
  • Ability to work with minimal supervision and exercise good judgment in prioritizing and
   carrying out duties.
  • Ability to wear protective clothing, as needed on project sites.
 Physical Demands:
The following activities were rated for frequency of occurrence based on the following:
Not Present = NP    
1-10% of the work day = Rare 34-66% of the work day = Frequent
11-33% of the work day = Occasional 67-100% of the work day = Constant
Sitting Frequent Reaching Overhead Rare
Standing Occasional Reaching Straight Ahead Frequent
Walking Frequent Reaching Downward Frequent
Bending/Stooping Occasional Handling Frequent
Crouching Rare Fingering Frequent
Kneeling Rare Feeling Rare
Crawling Rare Talking Frequent
Climbing Rare Hearing Frequent
Balancing Rare Twisting Rare
Operate Foot Controls Rare Twist of Wrist Occasional
(Pounds) Constant Frequent Occasional Rare
Lifting     <20 lbs.  
Carrying     <20 lbs.  
Working Conditions:
1. Exposure to Inclement Weather           
2. Extreme Cold    
3. Extreme Heat    
4. Wet and/or Humid    
5. Noise X Moderate
6. Vibration    
7. Atmospheric Conditions (dust/fumes/etc.)    
8. Moving Mechanical Parts    
9. Electric Shock    
10. High, Exposed Places    
11. Radiant Energy    
12. Explosives    
13. Toxic or Caustic Chemicals    
14. Other Risks    
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
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