Job Title: Equipment Administrative  Assistant	SOC code: 43-9199	FLSA Classification: Non-Exempt
Department/Location: Palmer Office	Reports to: Equipment Administrator
Status:   Full-Time/Regular	EEO-1: Administrative Support
Normal Work Hours and Days:  Hours are scheduled between normal business hours of 8:00AM – 5:00PM, four - five days a week (Hours and days may vary based on workload.).
Revised: 02/18/2022

EEO Statement:
 
Cruz Construction, Inc. is an Equal Opportunity Employer. We make all employment decisions without regard to race, color, religion, sex, national origin, ancestry, age, disability, genetic information, marital status, citizenship, pregnancy, sexual orientation, gender identity, veteran status, other protected activities, or any other characteristic protected by federal, state or local law. **This employer participates in E-Verify. Este Empleador Participa en E-Verify**
Summary:
Responsible for providing primary administrative support including organizing, scheduling, coordinating, compiling and distributing information.
 
Essential Functions:

• All functions will be performed while not disclosing confidential information
• Provide assistance with administrative functions in a timely, professional and consistent manner as directed by management or the support staff.
• Assist management and support staff to compile narrative or statistical information for input to standard reports as directed.
• Assist management and support staff with records management and maintain up to date computerized and/or hard copy files as directed.
• Create and distribute documents and correspondence as requested by management and support staff.
• Assist management to check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Code documents as directed by management and according to company and job procedures
• Conduct business errands requiring driving, i.e., purchasing, delivering supplies, etc.
• Operate a computer, 10-key calculator, scanner and copy machine to perform calculations and produce and maintain record keeping/documentation.
• Enter data from timesheets into maintenance program.
• Track and report oil changes and maintenance due reports.
• Update equipment locations daily from manifests and timesheets.  

 Other Tasks:

• Performs other related duties, as assigned.

 Supervisory Responsibilities:
None.
 
Qualifications: To perform this job successfully, an individual must be able to perform each essential function and preferably is able to perform other tasks satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required. 
 
Education and/or Experience:
Minimum:

• Three months job related experience.
• Must possess a valid state driver license.

 Preferred:

• One year’s administrative, secretarial, or other business office experience.

 Skills, Knowledge and Abilities:

• Knowledge of and ability to apply administrative support functions, procedures and systems such as word processing, managing files and records, designing forms, scheduling and other office procedures and terminology.
• Knowledge of basic book keeping principles and practices.
• Knowledge of office protocol and the ability to effectively work as a member of a team.
• Knowledge of and ability to use computer hardware, electronic data base management, and related software.
• Knowledge of and ability to use office equipment, i.e., phones, copier, fax and remote project satellite phones and radios.
• Ability to work with written and computerized data.
• Ability to accurately perform mathematical computations and operate 10 key by touch.
• Ability to communicate information in writing so others will understand.
• Ability to effectively understand and communicate verbally with others.

Physical Demands:

The following activities were rated for frequency of occurrence based on the following:

Not Present		= NP
1-10% of the work day		= Rare		34-66% of the work day		= Frequent
11-33% of the work day		= Occasional		67-100% of the work day		= Constant
Sitting		Frequent		Reaching Overhead		Frequent
Standing		Frequent		Reaching Straight Ahead		Frequent
Walking		Frequent		Reaching Downward		Frequent
Bending/Stooping		Frequent		Handling		Frequent
Crouching		Frequent		Fingering		Constant
Kneeling		Frequent		Feeling		Occasionally
Crawling		Frequent		Talking		Occasionally
Climbing		Frequent		Hearing		Occasionally
Balancing		Occasionally		Twisting		Frequent
Operate Foot Controls		Occasionally		Twist of Wrist		Frequent
(Pounds)	Constant		Frequent		Occasional		Rare
Lifting	0
Carrying	10 lbs.
Pushing/Pulling	0

 
Working Conditions:
 

ENVIRONMENTAL CONDITIONS		CHECK (If Present) COMMENTS
1.	Exposure to Inclement Weather
2.	Extreme Cold
3.	Extreme Heat
4.	Wet and/or Humid
5.	Noise	X	Moderate
6.	Vibration
7.	Atmospheric Conditions (dust/fumes/etc.)
INHERENT HAZARDS
8.	Moving Mechanical Parts
9.	Electric Shock
10.	High, Exposed Places
11.	Radiant Energy
12.	Explosives
13.	Toxic or Caustic Chemicals
14.	Other Risks

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.